As a Greenburgh Public Library cardholder, you can borrow a Microsoft 365 license for up to 30 days. After this loan period is over, you will need to repeat the process to regain access to Microsft 365 apps. 

Microsoft 365 apps include: 

• Microsoft Word: A word processor for creating and editing text documents with formatting tools and collaboration features.
• Microsoft Excel: A spreadsheet tool for organizing, analyzing, and visualizing data with formulas and charts.
• Microsoft PowerPoint: A presentation app for designing slideshows with text, images, videos, and animations.
• and more!

Steps to Access Microsoft 365

• Step 1: Reserve Your License
  • On the calendar grid below, click on the day which you would like your Microsoft 365 access to begin. Once you do this, the screen will scroll down, and you will see an option to change your Microsoft 365 loan period (the default loan period is 30 days; you can change the due date for a shorter period if you wish). 
     
• Step 2: Add to Cart & Checkout
  • Click "Add to Cart & Checkout."
  • Enter your GPL card number (without spaces) and your PIN (typically the last 4 digits of the number we have on file).
  • After authenticating your account, please read and agree to the "Terms & Conditions," then press Continue.
  • IMPORTANT: CONFIRM THE EMAIL IS CORRECT. 
    • Then, submit your booking. 
       
• Step 3: Wait for Confirmation
  • After your booking is complete, it will take approximately 10 minutes after your booking is confirmed for your license to sync with Microsoft. Check your confirmation email for sign-in instructions required for the next step.
     
• Step 4: Sign In to Microsoft 365
  • Visit office.com and click "Sign In."
  • Email Address: Use the first part of your email address (before the @ sign) followed by @greenburghlib.onmicrosoft.com.
    Example: If your email is ilovelibraries@gmail.com, sign in as ilovelibraries@greenburghlib.onmicrosoft.com.
  • Password: Check your confirmation email for a temporary password, which you’ll need to update upon signing in.
     
• Step 5: Install or Use Microsoft 365
  • Install Microsoft 365 apps on your device:
    • After signing in to office.com, you may install the Microsoft 365 apps to your personal device.
    • Click "Install and more" (located on the right side of the screen) and select "Install Microsoft 365 apps."
      • After installation, you may be prompted to sign in to activate your license. If asked, sign in with a "Work or School account."
      • Sign in with your @greenburghlib.onmicrosoft.com email address and your new password. You can also install the app on your iOS or Android device.
      • Uncheck "Allow my organization to manage my device." Select "No, sign in to this app only."
  • Use Microsoft 365 on the web:
    • If you do not wish to install the apps onto your device, you may use Microsoft 365 on the web. After signing in, select "Create" and choose the document type. 
  • Limits: 
    • You may use Microsoft 365 on 5 different devices. 

Important Notes

• Once your loan period expires, your license will be revoked, and you’ll lose full access unless you have a personal subscription.
• Apps installed on your device will have limited or no functionality until you reserve a new license.
• Licenses are configured to provide access to the most essential Microsoft 365 services. Some applications and services have been restricted under a patron license.

Patron Privacy Disclaimer

The sync service only accesses the following data for the purpose of license management:

• Patron Name: Used to identify the patron and match records across systems.
• Email Address: Used for account creation, license assignment, and communication with the software vendor.
• Booking Dates: Used to determine the start and end of license usage.
• Booking Status: Ensures licenses are only assigned to active or confirmed bookings.

No additional data is collected or stored outside what is required for this service.

How Your Data is Protected

• All communication between the library’s systems and third-party platforms (e.g., Microsoft, LibCal, Glitch) is encrypted using industry-standard protocols.
• Logs generated by the sync service are not permanently stored. Logs are created only during the runtime of the sync process and are cleared automatically once the service completes or the application is restarted. This ensures that no sensitive data is retained unnecessarily.

Done early?

• If you reserve for longer than you need and you no longer require access to the app, call the Library at (914) 721-8225 to check the license back in.